Vacation Policy

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This page has been edited 2 times. The last modification was made by - gte986e gte986e on Jun 17, 2013 10:07 pm


Vacation and Educational Leave Policy

Vacation and Educational Leave Limits
  • You are allowed 15 vacation days. These only apply to weekdays. Vacation request that include weekend days do not count against the 15 day total, even if you would have otherwise had to work over the weekend.
  • Vacation can only be taken during vacation eligible rotations during 4-week blocks. This excludes blocks 1, 4, 6 and 9 from being vacation eligible because these are 3-week blocks. The exceptions to this rule are the FMC2, TRK Elective and 3rd year Elective rotations and BM rotation if the rotation started the block prior the 3-week block.
  • One week of educational leave is allowed in the second and third years.
  • Vacation credits will accumulate pursuant to the bargaining unit’s MOU. However, because absence from the program for more than a month may jeopardize a resident’s ABFP certification, residents will not be allowed to take more than 3 weeks of vacation and 1 week of ed leave per academic year.
  • At the sole discretion of the Program Director or her/his designee, vacation requests may be denied and/or modified in order to address program needs, educational requirements, illness, staffing limitations, patient care needs, and/or disciplinary concerns.
  • Vacations may not “wrap around” change of service days.
  • You cannot take vacation for more than 5 weekdays for a given block.
  • If vacations are taken around weekends or holidays, the total time gone from the program may be capped at 7 calendar days (e.g. if a vacation is requested for Monday through Friday, the resident may be required to work either the weekend before or the weekend after the weekdays off).
  • The residents on EM 2 and EM 3 must coordinate their vacations and take them off at the same time.

Block Schedule and Vacation Eligible Rotations
  • Vacation eligible rotations are colored Gold or Red on the block schedule.
  • If a rotation is highlighted in Red , that means it is a rotation that usually is not vacation eligible, but an exception has been made for that block. These rotations include Newborn (blocks 3 and 8 only), FMS (blocks 3, 5 and 8 only), Med 1B (blocks 3 and 5 only), OB1B (blocks 3 and 8 only) and Med 2A (block 3 only).
  • Because these special vacation eligible rotations (again, the ones highlighted Red ) are not otherwise vacation eligible, we need more advance notice than usual of when you intend to take vacation so we can arrange attending coverage for your absence. The policy is to give the departments 90-days notice before the start of the block if you intend to take vacation during these special vacation eligible rotations.
  • First year vacation eligible rotations include BM, OB1A, Clinics, WH, EM 1.
  • Second year vacation eligible rotations include Peds OP, FMC 2, EM 2, Clinics 2, CODA and TRK Elective.
  • Third year vacation eligible rotations include MOP, TRK Elective, Clinics 3, Elective, EM 3 and FMC 3.

Vacation Approvals
  • All vacations request must be approved by the Scheduler (schedule@ccfamilymed.com) and the Rotation Supervisor.
  • Vacation requests for special vacation eligible rotations (blocks highlighted in Red ) must be submitted 90-days before the start of the block (see the above section).
  • These approvals must be forwarded to JoAnn Valencia (jvalencia@ccfamilymed.com) along with your completed eA323 Clinic Cancellation Form at least 35 day before any clinics that are schedule for the time you have requested off. JoAnn cannot process your eA323 until you have secured the approval of the Schedule and Rotation Supervisor.